Maya HTT is an industry-leading software developer and engineering solutions provider focused on CAE, CAD, CAM and PLM. A long-time partner of Siemens Digital Industries Software, Maya HTT collaborates in providing software, AI, and engineering services to help clients and partners worldwide boost performance, improve quality, drive down costs, reduce inefficiencies, and harness the value of their data.

We are seeking a detail-oriented and proactive Payroll, Benefits & HR Coordinator to join our team. In this role, you will collaborate with another Payroll and Benefits Administrator while also partnering closely with the broader HR team to support employees across multiple regions, including Canada, the US, the UK, and France.
This position plays a key role not only in ensuring accurate payroll and competitive benefits, but also in delivering a positive employee experience and supporting day-to-day HR operations globally.

Key Responsibilities

Payroll Administration

• Process payroll for designated regions within our global operations, ensuring compliance with local laws and regulations
• Provide backup support for payroll processing across other regions as needed
• Maintain accurate payroll records and respond to employee payroll inquiries
• Reconcile payroll reports and ensure proper reporting to authorities in each region
• Oversee payroll operations with Employer of Record (EOR) providers

Benefits Administration

• Oversee and administer employee benefits programs for designated regions, including health insurance, pensions, and other offerings
• Act as the main point of contact for employee benefit inquiries globally
• Ensure compliance with local benefits regulations
• Coordinate with providers and brokers to review and improve plans
• Support annual benefits renewal and enrollment processes

HR Operations & Employee Support

• Serve as a point of contact for employee questions related to HR policies, processes, and programs
• Support onboarding and offboarding processes across multiple regions
• Assist in maintaining HR systems and employee records
• Collaborate with HR and managers to ensure a consistent and positive employee experience
• Support HR initiatives and projects (policy updates, internal communications, employee programs, etc.)

General

• Stay updated on payroll, benefits, and employment regulations across all regions
• Collaborate with HR, Finance, and external vendors to improve processes
• Support audits and reporting related to payroll, benefits, and HR

Qualifications

• Proven experience in payroll and benefits administration, ideally in an international environment
• Experience supporting broader HR functions (employee support, HR operations, or coordination)
• Knowledge of payroll processes in at least one of the following regions: UK, France, US, or Canada
• Familiarity with benefits administration across multiple countries
• Strong attention to detail and ability to manage multiple priorities
• Bilingual in English and French (The position requires regular interaction with colleagues, suppliers and customers based outside of Quebec, nationally and internationally).
• Strong communication and problem-solving skills
• Proficiency in Excel
• Experience with ADP Workforce Now is an asset
• Knowledge of labor laws in the UK, France, US, and Canada is a plus

Why join Maya HTT?

• Flex Working Hours and Hybrid Work. Office downtown Montreal, 2-minute walk from Atwater Metro.
• Permanent Position and Competitive Base Salary.
• 100% Employer-Paid Benefits starting from Day One: Medical, Dental, Vision, Life, Short/Long Term disability insurances.
• Retirement Savings: Group RRSP / DPSP Plan with Employer Contributions open to join from Day One 
• Career Growth Opportunities: Our flexible career paths allow you to grow, and we like to promote internally.
• Learning Opportunities: Learn from the best in the industry and develop your skills.
• Generous Time-Off Policy: We promote a Healthy Work-Life Balance with a Flexible PTO Policy, Sick/Personal Days, and a Summer Flex Schedule.
• Structured Onboarding Program: We’re invested in your success; you’ll have team members to support you and provide a wide range of assistance from Day One.
• Join an award-winning company that is recognized worldwide as an industry leader.

Our Candidate Experience Flow: HR Screen - Virtual Interviews using Microsoft Teams - Job Offer

Maya HTT is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.